How to Organize a Virtual or Hybrid Event

So you’re planning to host a hybrid or virtual event for the first time. Here are the things that you need to consider when organizing it.

Define your goals

Prior to organizing your event, you need to establish clearly defined objectives. These objectives will guide you in determining the type of platform that will enable you to fulfill those goals. It can range from delivering key messages through conferences to hosting social gatherings. 

Create a checklist

Hybrid and virtual events require their own checklist as well, much like on the ground events. This will help you know exactly what factors are most important and what needs to be considered as a priority. For example, you need to ensure that your hybrid event platform can handle the technical requirements of your event as well as accommodate a large number of participants. Webplay Virtual Events is the leading virtual event platform in the Philippines. In just the first 8 months, Webplay already has an impressive track record of successfully executed highly customized Virtual Events for some of the biggest brands and organizations in the country. Aside from 60+ fully customized virtual venues accommodating a total of 700,000 attendees over the course, it has also hosted more than 200 custom side activities.

Establish a budget

There are some requirements that you need to pay attention to when organizing the event. Aside from the virtual and hybrid platform, you also have to allocate a certain amount for your video production, streaming services, content development and good internet connection. 

Contact your resource persons

One advantage of having a hybrid event is the fact that you can virtually contact any resource person that comes to mind without having to worry about travel and accommodation. You can even tap speakers and experts from other countries and they are more likely to say yes because online events are more convenient.

Your participants 

The primary concern of your hybrid or virtual event should be the accessibility for the participants. The more convenient it is for them, the more they are encouraged to attend and participate. Webplay Virtual Events  is intuitive, easy to use and can be navigated using different devices such as laptops, tablets, IOS and even Android phones. It is also fully immersive and interactive and is the most ideal way to give your participants a unique online experience in this era of new normal. 

For your virtual event needs here in the Philippines, there is no need to look further. Check some of our works here: PH Digicon, Coke Studio Virtual, Coca Cola 2021 Virtual Sales Conference, and PCP Gold Virtual. Contact us now.